Privacy Policy

Privacy Policy

At EASphere (“we”, “our”, “us”), we are committed to protecting your personal information and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data. By using our services or interacting with us, you consent to the collection and use of your information as described in this policy.

1. Collection of Personal Information

We collect personal information to provide you with our services, such as matching you with an executive assistant or other professional support. The personal information we collect may include (but is not limited to):

Full name, address, email, phone number, and other contact details

Occupation, career history, references, and qualifications

Bank details for payment processing

Sensitive information (if provided, including ethnic origin, criminal records, and memberships in professional associations)

If you choose not to provide certain information, we may not be able to provide the services you have requested.

2. Sensitive Information

Sensitive information is a special category of personal data and can only be collected or disclosed with your consent. This may include, but is not limited to, details such as ethnic origin, criminal history, and professional affiliations. We will seek your explicit consent before collecting this type of information.

3. Methods of Collection

We may collect personal information in various ways:

Directly from you via email, telephone, or online forms

Through documents you provide, such as resumes or application forms

From third-party sources, such as your representatives, related entities, or public databases

Through your interactions with our website, such as browsing data (e.g., IP address, browser type, pages viewed)

4. Use of Personal Information

The personal information we collect will be used for the following purposes:

To deliver the services you have requested (e.g., matching you with an executive assistant)

To improve our services and tailor them to your needs

To communicate with you regarding your requests, service updates, or promotional materials

To provide insights or recommendations based on your preferences

To process payments and manage billing for our services

To comply with legal obligations and resolve disputes

We will not use your information for purposes other than those disclosed without your consent, unless we are legally obligated to do so.

5. Disclosure of Personal Information

We will only disclose your personal information to third parties under the following circumstances:

When necessary to provide the services you require, such as sharing information with partners or service providers

To comply with legal requirements or if required by law

To protect the rights, property, or safety of EASphere, our clients, or the public

With your consent or as otherwise described in this Privacy Policy

Unless we have your explicit consent, we will not disclose your personal information to overseas entities.

6. Marketing and Promotional Materials

You have the right to opt out of receiving marketing or promotional materials from us. If you no longer wish to receive such communications, please contact us directly or click on the “unsubscribe” link included in our emails.

7. Storage and Security of Personal Information

We take the security of your personal information seriously. We store your data securely in electronic systems and occasionally in hard copy files. We use third-party service providers in the UK to assist with storage and processing.

While we implement measures to safeguard your data, we cannot guarantee complete security of information sent over the internet. We take reasonable steps to prevent unauthorized access, disclosure, or loss of your information.

If your information is no longer required for business purposes or by law, we will securely destroy it.

8. Accuracy of Information

We take steps to ensure that the personal information we collect is accurate, complete, and up to date. You are responsible for informing us of any changes to your personal information. If any of your details are inaccurate or need updating, please let us know so we can amend them.

9. Access to Your Personal Information

You have the right to access the personal information we hold about you, subject to certain exceptions under applicable laws. If you wish to access your data or request a correction, please contact us at hello@easphere.com. We may charge a reasonable fee for this service.

10. Retention of Personal Information

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including legal or business requirements. If you wish to request the deletion of your information, we will comply unless we have a legal obligation to retain it.

11. Changes to This Privacy Policy

We reserve the right to update or amend this Privacy Policy at any time. If we make significant changes, we will notify you via email or update the notice on our website. Your continued use of our services after the changes are made constitutes your acceptance of the updated Privacy Policy.

12. Contacting Us

If you have any questions or concerns about this Privacy Policy, or wish to exercise your rights under data protection laws, please contact us at:

EASphere
Email: hello@easphere.com